Case Study: NGO Boardroom

Oct 25, 2023 | Case Study

Project Type: Commercial
Project Location: Washington, D.C

Pershing Technologies provided audiovisual design services for an NGO Boardroom which is used for large internal meetings and conferences, panel discussions, and videoconferencing sessions.

There were several design goals set forth for the Boardroom:

  • High Definition video routing, distribution, and display
  • Modern and advanced conference microphone and simultaneous interpretation
  • High performance sound system suitable for speech and sound-for-video
  • Advanced video production capabilities featuring synchronization with conference microphone system
  • Technology integrated into existing high-finish architectural space and features
  • Recording/broadcast/streaming/overflow distribution of audio/video including multiple languages
  • Audio and video teleconferencing

Pershing set forth to meet these design goals through a thoughtful and extensive research and design period.

Capabilities Applied

Tech Master Planning

AV Consulting and Design


Upgrade to HD

All video sources and destinations within the room were upgraded to High Definition (HD) and a 3G/HD-SDI video production switcher was specified for in-room video routing and effects as well as broadcast and video conferencing events. The production switcher allows facilitators use of mixed HD/SD input sources, frame synchronizers, 2D and 3D wipe effects, digital video effects, still stores, picture in picture, and multiviewer.

Additional Screens

Four additional 70-inch LED flat panel displays were specified along the perimeter of the room with HDBaseT input cards to support viewing of owner driven content and video. A 46-inch confidence monitor was specified within custom furniture at the head of the table to match the existing finishes in the room. Video sources available within the room include laptops/tablets/mobile devices, rackmount PCs, IPTV receivers, BluRay player and HD VTC codec.

Enhanced Cameras

Six HD pan/tilt/zoom video cameras with a camera control unit were provided to support the capture and distribution of video. The camera control unit and production switcher were specified to communicate with the conference microphone system to provide automatic camera tracking and switching based on the speaker’s queue.

Multi-function Microphone

A new digital wired conference microphone and Simultaneous Interpretation (SI) system was specified for the room. The conferencing microphone system features a touch panel LCD screen at each seat that allows for localized microphone control, video streaming and conferencing, and web browsing.

Control Room Overhaul

The control room and SI Booths dedicated to the room were re-designed to allow for better support for the staff and interpreters. Dedicated video and audio positions were designed with ergonomics in mind, with careful consideration of equipment layout, visibility, reach, and operational workflow. Larger confidence monitors were provided throughout to allow for real-time video preview from all locations.


Two 3-chip DLP

lumen projectors with video processor for edge-blending, multi-window, and transitions

Parallel high definition SDI and HDMI video distribution system

Fully Digital Congress System

  • with discussion
  • voting
  • 64 language channels
  • LCD
  • AES/EBU digital input/output
  • microphone group output
  • single‐mode optical fiber interface
  • Dante interface

Redesigned video and audio control room positions with careful consideration of equipment layout, visibility, reach, and operational workflow.

  • AVoIP Endpoints
  • Displays
  • Microphones
  • DSPs
  • Control system processors and servers
  • Touch panels
Overseeing a master plan for the NGO Boardroom renovation allowed Pershing to effectively design a full audiovisual solution for the client. Enhancing the displays, cameras, and microphones gave the boardroom participants a seamless experience, while the improvements to the control room make managing the system simple. Pershing’s expert approach and attention to detail makes upgrades for commercial areas like boardrooms, conference rooms, and other meeting spaces a smooth, painless process. From Start to End User.

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